Fill in the [brackets]
Subject: Recap of our meeting on [date]
Hi [Name], Thanks for meeting with me [and [support person]] today. This is my understanding of what was said. Please let me know by [date] if I have anything wrong. - The meeting was about [proposal / decision / selection]. - You told me [key points, e.g. 'no decision has been made' / 'my role will end on [date]']. - I asked [question] and the response was [answer]. - I was told I would receive [documents] by [date]. - Next steps: [date] for feedback, [date] for a decision. I will [send my feedback / consider the information] by [date]. Kind regards, [Your name]
Tips
- Send it the same day while your memory is fresh. Silence from the employer can be read as agreement with your summary.
- Stick to facts, not feelings or accusations.
- Handwritten notes made at the time are useful evidence. Date and keep them.
- Do not record a meeting secretly without understanding the rules. Just ask 'is it OK if I record this?'.
General information, not legal advice. Keep a copy of everything you send. Spotted something out of date? Email help@unemployed.nz.